Setting Goal……

28 February 2010

Seorang teman memberikan informasi lowongan pekerjaan sebagai berikut (dari kompas), begini bunyinya:

Title                                        : Procurement Officer

Department/Division         : Indonesia Resident Mission

1. JOB PURPOSE:

To provide operational support in the

(i) review of procurement-related documents,

(ii) streamlining and strengthening procurement unit (PU) processes; and

(iii) intensifying and strengthening the fight against corruption.

2. EXPECTED OUTCOMES:

  • Reviews procurement and consultant recruitment documents, including bid documents, bid evaluation reports, contract awards and other procurement documents for projects administrated by Indonesia Resident Mission (IRM).
  • Prepares necessary procurement reports and memos for approval in coordination with the Project Specialist in charge of the project in IRM.
  • Assists with the drafting of ADB Procurement Committee papers and memos and attends ADB Procurement Committee meetings as and when required.
  • Provides support for loan review missions for IRM-administered projects to assess executing agency’s (EA’s) procurement and contract awards and achievements, identifies any non-compliance with ADB Procurement Guidelines and loan agreements, and recommends measures for improving procurement process.
  • Assists in the processing and administration of technical assistance (TA) projects delegated to IRM, as needed.
  • Participates in Project Completion Report Review missions of IRM administered projects, assists in evaluating the project procurement and contract work, and writes the relevant parts of the Project Completion Report.
  • Assists in preparing annual contract award projections and monitors the actual contract awards. Reviews EA’s quarterly progress reports from the aspects of procurement and contract awards.
  • Assists selectively in loan/TA processing missions to review contract packages, procurement plan, and project implementation schedule.
  • Participates in the country portfolio review missions and midterm portfolio reviews and assesses key procurement issues and contract award performance.
  • Supports procurement assessments, identifies generic procurement issues, and capacity of EAs to procure efficiently and possible training needs.
  • Assists ADB Headquarters sector divisions and offices (e.g. the Office of Anticorruption and Integrity or OAI) in following up on procurement matters/issues with the Government/EAs.
  • Coordinates with ADB Headquarters divisions (Central Operations Services Office (COSO), and South East Asia Department – Sector Divisions) on procurement and consulting services matters.  Assists COSO in coordinating seminars in the host country such as Country Project Implementation and Administration Seminar, Procurement Seminar, Consulting Services Seminar, and Seminar on Developing Domestic Consulting Industry.
  • Keeps updated on ADB’s policies, guidelines and procedures on procurement and use of consultants, disseminating this to IRM staff, EAs and other agencies concerned, and responds to EAs inquiries on matters relating to procurement and use of consultants.
  • Keeps track of host country’s policies, laws, rules and regulations on procurement; and liaises with the Government and agencies concerned and with other donor agencies on procurement matters.
  • Keeps updated on ADB’s anticorruption policy requirements, including ADB’s treatment of whistleblowers, definitions of fraud and corruption, consequences for failure to observe ADB’s anticorruption policy requirements, and maintaining confidentiality.  Disseminates relevant information on the anticorruption policy to IRM staff, EAs and other agencies concerned, and responds to EAs inquires on matters relating anticorruption.
  • Keeps current with ADB’s list of sanctioned firms and corruption cases related to public procurement.
  • Liaises with ADB’s OAI on fraud and corruption issues, including reporting to OAI red flags or findings of corruption in any ADB-financed activity.
  • Organizes internal and external training on procurement. Provides advice and delivers training on procurement and consulting services for ADB staff in the IRM and assists in capacity building to the EAs and entities involved in procurement in Indonesia.

3. EDUCATION REQUIREMENTS:

Bachelor’s degree in Business Administration, Engineering or related discipline; an advanced degree is preferred.

4. RELEVANT EXPERIENCE AND OTHER REQUIREMENTS:

  • Suitability to undertake the responsibilities mentioned above at the required level.
  • At least 5 years of experience in project preparation and administration with substantial experience in procurement and contract management.
  • Familiarity with procurement policies, guidelines, and procedures, and anticorruption policies of a multilateral organization.  Sound knowledge of government administrative systems and procedures, particularly public procurement systems.
  • Sound knowledge of competitive bidding procedures and exposure to the domestic construction and consulting industries in Indonesia.  Should have strong client focus and high level of commitment to results
  • Strong conceptual skills and ability to identify issues and appropriate actions at the field office level.  Strong planning and organizing skills to handle many tasks with deadlines
  • Proficiency in computers, especially word processing, spreadsheets, and emails.
  • Effective report writing (in English) and English communication skills is necessary.
  • Able to work together within a team environment, and able to work with people from various levels and backgrounds in a multi-cultural environment.
  • Have positive attitude and highly motivated to achieve results by fostering the spirit of cooperation, while at the same time complying within the ADB sets of rules and guidelines.
  • Able to support and to receive guidance from the more senior staff.
  • Familiarity with local languages and institutions.

5. CORE COMPETENCIES:

  • Technical Knowledge and Skills
    –  Can give help and advice to others based on their specialist area of knowledge and skills
    –  Uses technical knowledge and skills to complete complex work
    –  Uses technical knowledge and skills to improve work systems
  • Client Orientation
    –  Works to meet needs of clients according to ADB policy
    –  Communicates often with clients and seeks to understand and anticipate their needs
    –  Adapts own style to suit client preferences
  • Achieving Results
    –  Find ways to reduce time and cost of completing work
    –  Monitors work and progress and makes improvements
    –  Works with others to overcome problems and find alternative ways to complete work when necessary
  • Working Together
    –  Provides practical support and encouragement for team members
    –  Encourages team members to work together and benefit from diversity in different views, culture, nationality, and gender
    –  Sets priorities for the team and ensures they are followed through
  • Learning and Knowledge Sharing
    –  Learns new skills and knowledge and applies them
    –  Continuously finds new solutions to problems
    –  Leads the team in sharing knowledge and expertise

6. IMMEDIATE REPORTING RELATIONSHIPS:

Country Director (CD) and/or Head, Portfolio Management Unit (PMU)

7. IMPORTANT INSTRUCTIONS:

The Asian Development Bank’s vision is a region free of poverty. Established in 1966 and headquartered in Manila, Philippines, ADB’s multicultural staff come from over 50 member countries. The advertised position is a local staff position with a local remuneration package. It is open only to persons who are nationals and residents of Indonesia. While the position advertised is for the Indonesia Resident Mission (IRM), ADB staff must be prepared to serve in any location outside the Resident Mission at the discretion of Management.

Interested applicants should quote Ref. No. EXT-NO-10-001-IRM and job title and submit their curriculum vitae not later than 8 March 2010 to:

Country Director
ASIAN DEVELOPMENT BANK – INDONESIA RESIDENT MISSION
Gedung BR II, 7th Floor, JI. Jend Sudirman Kav. 44-46
Jakarta 10210, Indonesia
P.O. Box 99 JKPSA, Jakarta Pusat, Indonesia
Fax: +62 21 251 2749
E-mail: adbirm@adb.org

An electronic application form is available at http://www.adb.org/Employment/PHF-ADB-Application-RM.xls

Applications lacking the job reference number and job title or using the wrong e-mail address will not be considered.

Dengan berbekal niat baik, keyakinan dan doa, kuberanikan diri untuk mengajukan aplikasi lamaran melalui email.

Beberapa teman sejawat juga ramai2 mengajukan aplikasi, karena posisi ini cukup strategis dan menantang.

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Tanggal 15 Maret 2010

Saat sedang jalan2 ke Plasa Semanggi, suatu bangunan menarik perhatianku.

Karena pantulan di kacanya yang bagus sekali.

Saat itu aku tidak tahu nama Gedung itu, yang saya tahu gedungnya di sebelah Gedung BRI.

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Pada tanggal 24 Maret 2010,  saya menerima telepon, ternyata dari salah satu staff ADB IRM Jakarta.

Mereka mengajukan jadwal untuk interview pada tanggal 30 Maret 2010.

Setelah sepakat dengan jadwal yang ditawarkan,  saya mulai bersiap2 untuk menghadapi interview tersebut, salah satunya adalah browsing artikel2 terkait dengan ADB dan posisi yang ditawarkan (procurement).

Kini saatnya mengisi weekend dengan ‘belajar’.

Doakan mudah2an semua berjalan lancar dan hasilnya baik. Wish me luck.

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30 Maret 2010

Dengan kostum lengkap siap ‘perang’ , aku menuju ke tempat yang dijanjikan untuk interview.

Ternyata lokasinya sama persis di gedung yang aku potret beberapa waktu yang lalu.

Yaitu di Wisma BRI II Lt. 7

Berikut foto gedungnya, kebetulan saat itu cuaca sedang mendung dan hampir turun hujan.

Seperti biasa, setelah masuk ke gedung saya diminta ‘barter’ KTP dengan Kartu Tamu dari pengelola gedung.

Setelah naik ke Lt. 7, saya diminta lagi ‘barter’ Kartu Tamu dari pengelola gedung dengan Kartu Tamu ADB.

Dan dengan kartu ajaib (baca: magnetik) itu kita bisa masuk ke dalam ruang tamu ADB IRM.

Memang saya sengaja datang setengah jam lebih awal.  Supaya tidak terkenal pasal jam karet dan supaya detak jantung, aliran darah dll, sudah normal pada saat interview nanti🙂

11.30 tepat….teeeettt

Are you Thomas?

Yes…

Let’s go inside…….

OK…

Saya disambut di ruang meeting dengan meja bundar yang cukup besar.

Di luar dugaan saya, tenyata yang akan menginterview saya bukan staf HRD, melainkan langsung big bossnya.

1. Mr. James A Nugent – Country Director ADB IRM.

2. Mr. Wolfgang Kubitzki – Social Sector Specialist ADB IRM.

3. Mr. Renadi Budiman – Senior Financial Management Specialist ADB IRM.

Melihat peta ‘pertarungan’ yang tidak seimbang, saya memilih menggunakan jurus pamungkas.

Jurus natural, apa adanya, tidak ada yang perlu ditutupi. Mirip dengan jurus Tai Chinya Jet Lee…..🙂

Jawab sesuai dengan apa yang ada di hati. Jika ada pertanyaan yang kita tidak tahu, ya bilang saja tidak tahu tanpa perlu berargumen macam2.

Apapun hasil dari interview tersebut, pengalaman ini sudah cukup membuka mata saya bahwa memang ada ‘dunia lain’.

Sebuah dunia yang memang hanya bisa dimasuki oleh sedikit orang yang baik dan yang beruntung.

Kenapa harus beruntung?

Karena untuk memasukinya :  You shall be the chosen one.

Anyway, saya masih harus menungggu sekitar 1 bulan untuk memperoleh keputusan akhir dari interview ini.

Semua saya serahkan pada Tuhan YME, Dia yang tahu apa yang terbaik bagi umatNya, yang kita lakukan adalah berusaha, dan saya sudah berusaha maksimal sampai lolos short list, hasil akhirnya tinggal kita terima saja. Diterima ataupun tidak, semua itu jalan yang terbaik.

Buat rekan2 yang punya pengalaman sama saat interview, saya ucapkan tetap semangat…. !!!🙂

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One Comment Add yours

  1. consultant indonesia

    ThomasPM:

    Thank you Opus Management Consultant Indonesia for visiting my blog.

    Regards,

    Thomas

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